SPRINGHILL HOME OWNERS ASSOCIATION
MEETING MINUTES
Date: 10-28-11
Time: 5:00 pm – 5:40 pm
Location: Fairwood Library
Officers presiding: Gale Reed, President; Clair Troftgruben, Treasurer; Carl Lund, V.P.
Homeowners present: Lots 4, 7, 12, 15, 26, 33, 39, 51, 55
Meeting started with introductions and;
1. Review of annual Treasurer Report:
a. Current Account Balance $7,509.26
b. Recently added liability insurance for officers ~$1,000/yr
c. Other main annual cost items;
i. Landscaping $425/mo ($5,100/yr)
ii. Entry monument & common property liability insurance ~$500/yr
iii. Water & general maintenance
d. Meeting moved to accept the Treasury Report and accepted by all in attendance
2. Review of delinquent accounts;
a. Currently 11 home owners not paid up (current dues $125/yr)
b. 4 leans have been filed for homes 7+yrs in arrears; 12, 11, 9 & 8.
c. Other 7 homes in the 1-3 yr late category
d. Cost is $45/lean to file.
3. New business:
a. 2 homes vandalized recently at Springhill entry . Break-ins occurred within week of each other.
b. Encouraged homeowners getting replacement roofs or painting to get Architectural Committee form for approval. One page form available from officers and Architectural Committee; Stan Gillman, Ann Paustian
c. SHOA was filed as a non-profit organization.
d. A few houses are in foreclosure and 1 house currently abandoned due to death.
e. Discussion about taking care of abandoned yards. Requires letter to lawyer before any action by SHOA. Current covenants not worded strongly enough without letter.
4. Action Items:
a. Gale Reed to look into alternate landscaping service to cut costs
b. Ann Paustian to check into possible non-profit link with local stores for charity contribution, e.g. Fred Meyer, Safeway, etc.
5. Closeout Summary:
a. Plan for next SHOA meeting in April, 2012
b. Need new volunteers for replacement officers
c. Acknowledged continued service by Clair Troftgruben for ~20yrs service as SHOA Treasurer.
d. Meeting called to closure at 5:40pm.
